How to Write a Cover Letter on Google Docs | with Sample


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After a proper job search, you need to create a professional cover letter for a job application. But sometimes you have to worry about what to write in the cover letter. That's why here we have tried to discuss in detail how to write a job winning cover letter.

Although, It is not mandatory to send a cover letter while applying for a job. However, the cover letter is one of the powerful document for job seekers, that gives you the opportunity to say in detail about, "Why are you eligible for this post!" Why would the company hire you? What are your special qualifications" 

What is a cover letter?

A cover letter is a one-page formal document that accurately introduces job seekers to the employer. Recruiters use it as a personal advertisement when applying for a job. Cover letters are usually from 250 to 400 words. This is also known as application letter.

A cover letter is basically a kind of explanation letter. Where the recruiter describes the qualifications, skills, passion, interests mentioned in his resume in a professional way. Besides, why is he writing! Why he is qualified for the position! Why he is ahead of others! Explains why employers hire him.

What to include in your cover letter?

When you start writing a cover letter, it is very important to know what elements to include in the cover letter. Because the employer sees the cover letter first. So the first impression is very important. And, largely this first impression confirms whether or not to get a job. Here is a list of what you will add to the cover letter:

  1. In the first part your full name and full address, contact number and email address.
  2. Exactly the date on which you are writing the cover letter.
  3. The full address of the company or organization you will be applying for or the full address of the hiring manager.
  4. A Professional Salutation (Formal Greeting)
  5. A Opening paragraph that attracts the attention of the employer.
  6. Why do you qualify for that position! Why are you ahead of others! Why the employer will hire you, etc.
  7. A Strong Closing Paragraph with a Compelling Call to Action sentence.
  8. A Professional Closing Sentiment.
  9. Your Name and signature.

How to write a cover letter on google docs :

You must have a Gmail account and an internet connection to create a cover letter through Google Docs.

First you need to open a new tab in the Chrome browser on your desktop. Then you have to select Google Docs by clicking on the 3 dot menu (Google Apps) in the top right corner.

Or you can open Google Docs directly by clicking on this link https://docs.google.com/document/u/0/

To write a cover letter in a proper format, you must add some important elements in the letter. Which will increase your professionalism and acceptability to the employer.

When writing a cover letter, the alignment of each sentence should be on the left side.

Introduce yourself :

Start writing cover letters by introducing yourself in the best way. Give the hiring manager a clear idea of ​​why you are interested in this company and position.

This is because hiring managers pay more attention to your interest and desire to learn for an inter-level job.

So at the beginning of the cover letter, focus more on what you are offering to the company, how you will benefit the company, how to solve the problems related to that position.

Mention Relevant Projects, Extracurriculars :

For hiring, the hiring manager selects candidates who have a passion for and interest in the position. Mention your academic project, extra curriculum and courses that are relevant to the position. Which will be quite helpful for you to get the job.

Because its express your interest and desire to the employer . So in the cover letter, mention your relevant academic project, extra curriculum neatly.

Highlight Your skill and experience :

Are you thinking of joining a new position? Then Highlight your skills and experience related to that position in special way. No matter how small it is.

This is because employers give special priority to skills in hiring. Suppose you will do an job for a fashion design company, then your graphic design related skills will be very helpful in getting hired.

Highlight unique qualities and strengths:

When you apply for an job / internship at a company. Then first you have to get a clear idea of ​​that organization and what qualities I can use in that position. No organization would want to hire someone without profit.

So before sending a job application letter, you need to take some time to find out your unique quality and strength. Such as: time management, ability to explain something easily, the mentality of sticking to a task until it is finished. Good presenting ability etc.

Mention your accompanied skill :

Every company has a target to get more work done with less manpower. So in most cases they force an employee of one department to work in another related department.

So when you send a cover letter for a job, they will try to see if you have the another skills to do the work related to the position. So in the cover letter, mention your position related skills in Proper Way.

Mention your Success story :

If you created a social organization / small business or any other type of organization during your student days. Then you should briefly mention the success story of creating that organization in the cover letter.

Express your confidence:

Confidently state in the cover letter why you are Eligible For the position you are applying for. Assure the hiring manager that you are able to fulfill all the responsibilities of the position very well. And strongly express your positive thoughts about the position.

How to format a cover letter :

The cover letter provides a golden opportunity to attract the attention of the employer and prove oneself to be the best and worthy. That's why you need to have a clear idea of how to write a winning cover letter.

Pick the right template:

Fast Impression is Last Impression. So choosing the right template for a nice and relevant position is very important for the first impression.

After open Docs you will find several letter templates in the Template Gallery. You have to choose a cover letter template suitable for you from there.

And you have to customize it according to your needs.

After selecting the template, you need to remove the dummy text of the template and start writing the cover letter.

Sender name and contact information: 

At the beginning of a cover letter, your name and full address should be written in the upper left corner of the letter or your name and address should be mentioned in the letterhead. 

Date: 

After your name and address, enter the date with one line omitted.

Employer name and contact information: 
Just after writing the date, the full name and full address of the employer must be written with one line omitted.

Subject: 

If you want to write a cover letter using AMS style. Then after writing the name and contact information of the employer, you have to write the subject of your letter. And if you want to write a cover letter in block style. Then you have to write the greeting directly after writing the name and contact information of the employer.

Greetings: 

When writing a greeting, the right person should be greeted with his correct name or surname. For example: Dear (First Name / Mr. Mrs./ Ms. Last Name) or To whom it may concern.

Main body: 

The main body of the cover letter starts from the bottom of the greeting. In this section, you need to accurately represent the purpose for which you are writing this letter.Try to keep this part in 3-5 paragraphs.

Opening is very important for cover letters. So instead of using a common sentence in the first paragraph, start with something that attracts attention.

Come quickly to the context of why you qualify for this job and why you are ahead of others. So that you can get the attention of the employer at the beginning.

Maintain a professional attitude, be courageous, and try to convince the employer that you are sincere about the job.

Don't be clever, keep yourself clear.Keep the cover letter in adjust with the resume. Refrain from using Serio words and big sentences. Use short, conventional and meaningful words instead.

Use action verbs as much as possible.

Words like "implemented, achieved, developed and created" make your success meaningful.

Avoid using the same cover letter again and again. Write separate cover letters for different positions according to your job requirements.

Use active voice when writing your own experience or skills. The active voice implies that the responsibility was yours. "It was accomplished." Compared to "I accomplished this", it refers to you a lot more directly.

Try to use bullet points when writing your special qualifications, experience, skills.

Keep a sharp eye on spelling and grammar. And check if the spelling and grammar are correct.

Completion: 

Your signature after writing "Yours / Best wishes, Yours sincerely, Yours faithfully, Respectfully yours, Cordially, Respectfully" in this part. Then you have to complete the cover letter by writing your full name .

Add a PS to draw attention to the end.(additional)

Cover letter sample :

Sample #1 :

Clark K Jackson
697 Brentwood Drive,
Austin, Texas, 78744
Mobile Number : 512-940-0377
Email Address : example1234@gmail.com

July 20, 2022

Joseph D Raley
Hiring Manager
Ward Group
830 Patterson Fork Road
Chicago,Illinois,60606
example1234@gmail.com

Dear [Hiring Manager's Name),

In the attachment you will find my resume with detailed work experience for the relevant position.My weaknesses in technology since childhood, and 6 years of practical experience as a programmer have made me much more skilled and experienced.

My interest and love for this programming, effective planning ability, great communication skills, sympathetic and friendly attitude towards team members, played an effective role in nominating me as a Team Leader within 26 months of joining the workplace.So I believe that I can play an effective role as the ideal team leader for this big project of yours.

I can be contacted at 512-940-0377 or example1234@yahoo.com. I look forward to speaking with you soon.

Sincerely,

Clark K Jackson



Sample #2 :

Clark K Jackson
4697 Brentwood Drive,
Austin, Texas, 78744
Mobile Number : 512-940-0377
Email Address : example@gmail.com

July 20, 2022

Joseph D Raley
Hiring Manager
Ward Group
830 Patterson Fork Road
Chicago,Illinois,60606
example@gmail.com

Dear Joseph D Raley,

I am a trained professional ( position name ) with five years of experience. I have fulfilled the responsibilities entrusted to me with honesty and dedication in my workplace. I want to showcase my skills by working for your founder or company.

Here are some highlights of my skills and achievements according to your requirements:

  •  skills and achievements 01
  •  skills and achievements 02
  •  skills and achievements 03
  •  skills and achievements 04
  •  skills and achievements 05

Thank you for your time and consideration. I look forward to hearing from you to discuss the (.......) position further.I can be contacted at 512-940-0377 or example@gmail.com.

Sincerely,

Clark K Jackson



Tips for Writing a Cover Letter : 

Short and friendly :

However, the long cover letter gives you the opportunity to present yourself in more detail to the employer. Still try to present yourself through short paragraphs. In addition to refraining from using unnecessary sentences, you need to make sure that the friendly format in the letter is correct.

Although writing a short cover letter is a little difficult. However, a short cover letter presents your professionalism in a better way.

Identify the problem :

When you apply for a job in a company. Then first you have to have a solid idea about that company. And you have to understand what problems is facing industry.

Employers search for Such candidates for their company who are able to accept the challenge of solving their industry problems. So before writing the cover letter, ask yourself why they should hire you in their organization! How can you help them!

Show how you can help be a solution to those problem : 

When a job seeker thinks of making a cover letter, he tries to highlight his educational qualifications or experience. But they forget that their academic education or experience will not be of any use to the company unless their education or experience solves any problem of the company.

So after identifying the problems, mention in the cover letter how you will take up the challenge of solving those problems with your academic education or experience.

Finish strong :

The first and last paragraph of a cover letter is very important. So you must give extra importance while writing the last paragraph. The last paragraph should give a strong finish to the cover letter using some action words. So that employer give you the highest priority in hiring you. For example, you could say: “I’m passionate about [Company]’s mission and would love to bring my [add your awesome skills here] to this position.”

Other some importance tips :

  1. The language of the letter should be simple, straightforward and clear. 
  2. Write the letter as concisely as possible in keeping with the content.
  3. There should be a sense of emotion and excitement in the subject matter.
  4. Left justify your letter.
  5. Special attention should be paid to the spelling of the letter.
  6. Single space your letter and leave a space between each paragraph.
  7. Use simple fonts when writing letters. Such as: Arial, Times New Roman, Courier New, etc.
  8. Try to keep the font size of the letter between 10 - 12.
  9. Use good quality bond paper.



References :

Cover letter| UC San Diego