Cover Letter Format, Example and Structure 2022

Cover letter is an important attachment to your resume for various career notices or to start a career in an organization. Cover letter written in the correct format reveals your professionalism to the employer. 

And a cover letter inconsistent with work reveals your weakness and inexperience.

So, how you format your cover letter is very important because the information consistent with the relevant position, concise and clear writing style, elimination of irrelevant words and all the information about why you are eligible for the position will affect the employer first. 

Cover Letter Format :

The most important thing about a cover letter is its correct format or structure.
Try to write 3-4 paragraphs in the cover letter. And try to keep the cover letter short, using 4-5 sentences in each paragraph.

Make a Plan in advance what to write at the beginning of the cover letter, what to write in the middle and what to write at the end.

Sender name and contact information: 

At the beginning of a cover letter, your name and full address should be written in the upper left corner of the letter or your name and address should be mentioned in the letterhead. 


After your name and address, enter the date with one line omitted.

Employer name and contact information: 

Just after writing the date, the full name and full address of the employer must be written with one line omitted.


If you want to write a cover letter using AMS style. Then after writing the name and contact information of the employer, you have to write the subject of your letter. And if you want to write a cover letter in block style. Then you have to write the greeting directly after writing the name and contact information of the employer.

Salutations :

Salutations and beginnings are important for the cover letter. So you have to make the employer interested from the first line. Avoid using "To Whom it May Concern" in the cover of the cover letter. Instead of using the usual "Dear Sir", find out the title of the head of the organization or the employer from the website or LinkedIn and address it. In this case you can use Dear Hiring Manager or Dear ( full name ).

Main Body :

In the first paragraph of the cover letter, why are you writing this letter. What position are you applying for. Where and how do you know about this, write these things .

In the middle paragraphs, the work that you are good at, or the skills that you have - how it will work for the organization.

Your interest in that work. Why you are eligible for the job you are applying for.

How to adapt to the values, professionalism, goals and objectives of the job you are applying for, how you can play an effective role as a team member

Mention these issues in logical and clear language. Refrain from writing irrelevant words.

In the last paragraph, please finish your cover letter by thanking the employer for considering you in that position.

Also Read : 13 best cover letter template google docs 

Basic cover letter structure :

Your Contact Information
City, State Zip Code
Phone/Mobile Number
Email Address

Date --/--/--

Employer Contact Information (if you have it)
Company Name
City, State, Zip Code

Greeting ( Dear Mr./Ms. Last Name,)

[ Main body of cover Letter. Use 3-4 paragraph ]

Respectfully yours,
Signature (hard copy letter)
Your full Name

Cover Letter example :

Your First name, surname
City, State, Zip code
Phone/Mobile number
Email address

July 16, 2025

Recipient's first name Surname Company name
Street address, City, Zip code
Phone/Mobile number
Email address

Dear [Ms. or Mr. Surname),

I am contacting you to express my interest in the [Target Job Title) opportunity with [Target Company]. After reviewing the position's requirements, I believe that my qualifications and educational pursuits are a great fit with the kind of candidate that your company is looking for.

The value that I will bring to your organisation includes a strong skill set, which I have developed through my academic experiences. I am well versed in (Skill 1) and (Skill 2), with proficiency in (Skill 3). I have contributed significantly to team projects, collaborative efforts and achievements because of my (Soft Skill 1] and [Soft Skill 2] abilities.

As my enclosed CV indicates, I offer the (Soft Skill 3] skills and knowledge that you require in a new [Target Job Title), as well as an eagerness to learn. I am excited to move ahead with an interview to discuss the possibility of joining (Target Company's team. Please don't hesitate to contact me for additional background details or to schedule a meeting. I look forward to hearing from you at your earliest convenience.

Yours sincerely,
[Your First Name] [Your Last Name]

Final Word :

It is essential to craft a letter that will speak to the potential employer and show them why you are the best candidate for the position. Cover letters should be professional, clear, concise, and to the point. Your cover letter should be no more than one page long. It should provide a brief introduction, why you are interested in the position, and your qualifications.